FREE TEMPLATE

Journal Submission Cover Letter Template

Journal Submission Cover Letter TemplateDOCX file · free · no sign-up

This one-page Word template covers what editors expect in a cover letter: the question, main finding, fit with the journal, and required declarations.

What is inside

Address block and greeting
Two to three sentences on what you did and found
Why the journal, in one honest sentence
Declarations: originality, authorship, ethics, funding, conflicts, registration

How to use it

Keep it to one page and avoid hype.
State the main finding with a number.
Make only declarations that are true and that your co-authors have approved.
Check whether the journal wants suggested reviewers.

Example (illustrative)

A closing declaration: All authors approved the submission, and the work is not under consideration elsewhere. (Illustrative.)

Limitations and cautions

Editors differ in what they want, and some journals use a form in the submission system instead of a letter. Keep declarations accurate; do not state that all authors approved the paper unless they did. The file is free to use and edit, and the footer credits MedResearch Ninja.

References and further reading

International Committee of Medical Journal Editors (ICMJE). Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals. Link
Committee on Publication Ethics (COPE): guidance and flowcharts. Link